In this guest blog, Thornton & Lowe founder Dave Thornton looks at how the GDPR has changed the way public sector buyers engage with suppliers.
Thornton & Lowe aims to help organisations to bid better and now supports more than 400 tenders each year, with a 75%-win rate; 90% of these tenders are into the public sector. In the past 12 months, their team have trained over 500 delegates in the art of bid writing, as well as sourcing some of the leading bid consultants to spearhead the largest contracts across the UK..
Over the past year, we have seen some key changes when it comes to procurement, supply chain management and bidding for contracts as a result of GDPR. In this brief article, we will highlight what is being requested, along with how you can best prepare for the new demands and requirements within the tender process.
When investigating a tender application, you will be presented with questions that look similar to the four examples listed below:
The above points will be present within the standard selection questions (the prequalification stage) and/or the invitation to tender (ITT) document. They are largely pass/fail questions based upon compliance. This means if you fail to respond as expected, your whole bid could be rejected.
In some tenders, where data control and management are of significance, questions can also be weighted. This process means you are not having to purely demonstrate compliance but compete with other bidders to demonstrate why your approach is better to maximise your quality score.
The best way to prepare is by deconstructing each part of the questions and considering what information you have that could provide reassurance, compliance and evidence. Typically, the information you will need includes:
From our experience, it is rarely a mandatory requirement, though frequently asked for.
If you are bidding regularly, being certified by a UKAS-accredited registered certification body to ISO27001 will prove useful and can set you apart from the competition. However, Thornton & Lowe does work with many organisations, including SMEs, which do not have the certification but can show how they work in line with it and have all the policies and procedures in place.
Most importantly, you must be able to provide a contracting authority of reassurance which is the key.
We would like to thank Dave Thornton for this article, which we hope our customers will find useful.
For those who are regularly bidding, in 2018 Thornton & Lowe introduced Tender Pipeline, which is a tender alerts and competitor analysis tool. This is free of charge – https://tenderpipeline.thorntonandlowe.com