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ISO Standards – Reasons Why It’s Good to be Small

One of the questions we’re often asked is “can a small organization still become certified to a standard like ISO27001 or ISO22301?”. In short the answer is “Yes of course!” but I’ll also give you a longer answer so that I can point out some of the ways in which being smaller is actually a benefit rather than a hindrance when implementing an ISO standard. Official definitions of an “SME” vary by country and organization but often it’s anything less than around 250 employees, so it’s really any number from 250 down to a single employee business and ISO standards apply to any number within that range (yes, including one employee).

ISO standards such as ISO27001 are deliberately designed to apply to organizations in any industry and of any size and some of the reasons why it’s good to be small are as follows. We use ISO27001 as an example, but most of these points also apply to similar management system standards such as ISO22301 and ISO/IEC 20000.

Choosing an RCB for your audit can be difficult

1. Decisions can be made more quickly

Typically there are fewer people involved in making decisions in a smaller company and so this can mean that they get made more quickly. From experience it also means that the people at the top are on board with the idea of getting certified so it helps with management commitment, which is an essential for success. Document approval can happen quicker too.

2. Communication lines are shorter

In a small organization the person you need to speak to may be in the same office so discussions can be quicker around subjects such as risks, processes, objectives and improvements. Ideas can be raised, discussed and approved or rejected face to face and with less overhead to organize. The number of people involved will also be less as in smaller organizations people often wear several hats i.e. they cover multiple areas of responsibility.

3. Training can be delivered faster

Fewer people, less time to train is a general rule so it’s possible to get around everyone in a small organization for things like awareness training and new procedures. This means that controls can be put in place faster and risks treated as soon as possible.

4. Less complexity

Compared to a large multi-national a smaller organization will have simpler procedures, systems, information assets, products and services and governance structure so it shouldn’t take as long to understand them and assess the risks to them. It may also be easier to change them to make them more secure and your management system can be designed to be more streamlined.

5. The certification process is shorter

Registered Certification Bodies (RCBs) use a formula to work out how many days are needed to audit a specific company and the smaller you are, the shorter the audit. A one day Stage 2 (certification audit) is common for micro-businesses which also keeps the cost down.

But it’s not all Roses…

However, in the interests of balance there are a few ways in which being smaller can be a disadvantage. These include:

  • Access to funds – budgets for training and other implementation activities may be restricted
  • In-house skills – you may need to buy in more skills as they may not exist in-house
  • Impact of staff turnover, holidays and sickness – key people being unavailable may affect your project more than it might in a larger team
  • Limited resources – people involved on the certification project may also have a day job and this can stretch the timescales more than you would like

In Summary

But be in no doubt that obtaining certification for a small organization is perfectly achievable and, as we have outlined, is in many ways easier than in a large organization with all those people and complexity. So if you’re small we say go for it – you’ll be glad you did.

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