Blog List of Mandatory Documents for ISO45001:2018

Mandatory documents for ISO45001:2018

The following mandatory documented information is required for certification and categorised by the appropriate clause:

• 4.3 – Scope of the OH&S management system
• 5.2 – OH&S Policy
• 6.1.1 – OH&S process for addressing risks and opportunities
• 6.1.2.2 – Methodology and criteria for assessment of OH&S risks
• 6.2.2 – OH&S objectives and plans for achieving them
• 8.2 – Emergency preparedness and response process

Mandatory records required for ISO45001:2018

The following mandatory records are required for certification:

• 6.1.1 – OH&S risks and opportunities and actions for addressing them
• 6.1.3 – Legal and other requirements
• 7.2 – Evidence of competence
• 7.4.1 – Evidence of Communication
• 8.2 – Plans for responding to potential emergency situations
• 9.1.1 – Results on monitoring, measurement, analysis and performance evaluation
• 9.1.2 – Compliance Evaluation Result(s)
• 9.2.2 – Internal Audit Program
• 9.2.2 – Internal Audits report
• 9.3 – Results of the Management Review
• 10.2 – Results of corrective actions and their effectiveness
• 10.3 – Evidence of the results of continual improvement

Suggested documented information that is often used

Below is a list of documents that will enhance your Occupational Health and Safety Management System and are often used within a typical organization.

• 5.4 – Procedure for consultation and participation of workers
• 6.1.2.1 – Procedure for hazard identification and assessment
• 7.4.1 – Procedure for communication
• 7.5 – Procedure for documents and records control
• 8.1 – Procedure for operational planning and control
• 8.1.3 – Procedure for change management
• 9.1.1 – Procedure for monitoring, measurement and analysis
• 9.1.2 – Procedure for evaluation
• 9.2 – Procedure for Internal audit
• 9.3 – Procedure for management review
• 10.1 – Procedure for incident investigation
• 10.1 – Procedure for nonconformities and corrective actions

It’s important to note that procedures aren’t mandatory, however we think it is good practice to create procedures to ensure everyone in the business is following the same instructions for consistency.

Creating the documents

There are a number of options organizations use when creating their documents for ISO45001:2018 and this can depend on budgets, timelines and knowledge within the business. Writing documents internally, using a document toolkit or hiring a consultant are the three common ways organizations create their mandatory documentation. Using a document toolkit (such as the ISO45001 toolkit from CertiKit) can save you time and money whilst still making use of your internal resources. The document toolkit includes 100 pre-written templates and guides, it includes the mandatory information required and also additional documents to assist your ISO45001 implementation so you can get the best out of your Occupational Health & Safety Management System.

Published in September 2022, and updated in September 2024. 

More ISO45001 Resources

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For more guidance on implementing the ISO45001:2018 standard, we’ve put together a list of our best free resources including sample documents, blogs and downloadable documents.

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