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Home Templates GDPR Toolkit

View the Toolkit

The full list of documents is shown below – all of these fit-for-purpose documents are included in the toolkit. Click on the individual links to view full samples of selected documents. The full document set will be available to download immediately after purchase.

The templates come in Microsoft Office format, ready to be tailored to your organisation’s specific needs. You can add text to them, remove content that isn’t applicable, change the look and formatting; in fact anything you are able to do with one of your own documents, you can do with ours. The toolkit is deliberately designed to be flexible so that it can be adjusted to your needs and preferences. We are pleased to announce that this GDPR toolkit has been awarded an ISTC UK Technical Communication Award 2019.

 

Our GDPR toolkit is now at Version 7 and has benefited from continuous input from customers worldwide who have been using it to help their organisations become (and remain) compliant with the GDPR. Based on their feedback, we’ve now made it even easier to use, even more accurate, and even more comprehensive. It’s also fully up to date with the latest Brexit and Schrems II judgement changes.

As well as standard format and contents, the templates include example text that is clearly highlighted to illustrate the type of information that needs to be given regarding your organisation. Completed examples of some of the documents are also included to help you with your implementation.

 

Download a free sample document from this toolkit.
Learn more about this product

  • 0 CERTIKIT GDPR Toolkit Guidance (Click to expand)

    • —

    • CERTIKIT Toolkit Completion Instructions

    • 13 pages
    • —

    • CERTIKIT GDPR Toolkit Version 7 Release Notes

    • 1 tab
    • —

    • CERTIKIT GDPR Toolkit Index

    • 4 tabs
    • —

    • EU General Data Protection Regulation 2016

    • 88 pages

  • 1 GDPR Preparation Project

    • GDPR-DOC-01-1

    • GDPR Compliance Project Initiation Document

    • 22 pages

    • GDPR-DOC-01-2

    • GDPR Preparation Project Plan (Microsoft Project format)

    • 1 plan

    • GDPR-DOC-01-4

    • GDPR Documentation Log

    • 2 tabs

    • GDPR-DOC-01-5

    • GDPR Briefing Presentation

    • 19 slides

    • GDPR-DOC-01-6

    • Executive Support Letter

    • 5 pages

    • GDPR-FORM-01-1

    • Compliance Evidence

    • 2 tabs

    • GDPR-FORM-01-2

    • Meeting Minutes

    • 6 pages

  • 2 GDPR Roles, Awareness and Training

    • GDPR-DOC-02-2

    • GDPR Competence Development Procedure

    • 16 pages

    • GDPR-DOC-02-3

    • GDPR Communication Programme

    • 13 pages

    • GDPR-DOC-02-4

    • Information Security Awareness Training

    • 37 slides

    • GDPR-DOC-02-5

    • GDPR Awareness Training Presentation

    • 20 slides

    • GDPR-FORM-02-1

    • GDPR Competence Development Questionnaire

    • 3 tabs
    • —

    • EXAMPLE GDPR Competence Development Questionnaire

    • 2 tabs
    • —

    • GDPR Awareness Poster (for data subjects)

    • 1 poster
    • —

    • GDPR Awareness Poster (for employees)

    • 1 poster

  • 3 Personal Data Analysis

    • GDPR-DOC-03-1

    • Personal Data Analysis Procedure

    • 10 pages

    • GDPR-FORM-03-1

    • Records of Processing Activities

    • 2 tabs

    • GDPR-FORM-03-2

    • Personal Data Analysis Form

    • 3 tabs

    • GDPR-FORM-03-3

    • Personal Data Analysis Diagram - VISIO

    • 2 tabs

    • GDPR-FORM-03-4

    • Personal Data - Initial Questionnaire

    • 6 pages

    • GDPR-FORM-03-5

    • Legitimate Interest Assessment Form

    • 11 pages
    • —

    • EXAMPLE Legitimate Interest Assessment Form

    • 7 pages
    • —

    • EXAMPLE Personal Data - Initial Questionnaire

    • 3 pages

  • 4 Privacy Policy and Notices

    • GDPR-DOC-04-1

    • Records Retention and Protection Policy

    • 12 pages

    • GDPR-DOC-04-3

    • Privacy Notice Procedure

    • 12 pages

    • GDPR-DOC-04-4

    • Website Privacy Policy

    • 12 pages

    • GDPR-DOC-04-5

    • CCTV Policy

    • 11 pages

    • GDPR-FORM-04-1

    • Privacy Notice Planning Form - Data Subjects

    • 6 pages

    • GDPR-FORM-04-2

    • Consent Request Form

    • 6 pages

    • GDPR-FORM-04-3

    • Privacy Notice Planning Form - Other Source

    • 6 pages
    • —

    • EXAMPLE Consent Request Form

    • 2 pages
    • —

    • EXAMPLE Privacy Notice - CCTV

    • 2 pages
    • —

    • EXAMPLE Privacy Notice - Employment

    • 4 pages
    • —

    • EXAMPLE Privacy Notice - Newsletter Signup

    • 2 pages
    • —

    • EXAMPLE Privacy Notice - Online Purchase

    • 2 pages
    • —

    • EXAMPLE Privacy Notice - Website Enquiry

    • 2 pages
    • —

    • EXAMPLE Privacy Notice Planning Form - Data Subject

    • 3 pages
    • —

    • EXAMPLE Privacy Notice Planning Form - Other Source

    • 3 pages

  • 5 Rights of the Data Subject

    • GDPR-DOC-05-2

    • Data Subject Request Register

    • 2 tabs

    • GDPR-FORM-05-1

    • Data Subject Request Form

    • 6 pages

    • GDPR-FORM-05-2

    • Data Subject Request Rejection

    • 6 pages

    • GDPR-FORM-05-3

    • Data Subject Request Charge

    • 6 pages

    • GDPR-FORM-05-4

    • Data Subject Request Time Extension

    • 6 pages
    • —

    • EXAMPLE Data Subject Request Form

    • 2 pages

  • 6 Controllers and Processors

    • GDPR-DOC-06-2

    • Processor GDPR Assessment Procedure

    • 10 pages

    • GDPR-DOC-06-3

    • Processor Security Controls

    • 13 pages

    • GDPR-DOC-06-4

    • GDPR Readiness Statement

    • 6 pages

    • GDPR-FORM-06-1

    • GDPR Contract Review Tool

    • 2 tabs

    • GDPR-FORM-06-2

    • Processor GDPR Assessment

    • 6 pages

    • GDPR-FORM-06-3

    • Processor Employee Confidentiality Agreement

    • 10 pages

    • GDPR-FORM-06-4

    • GDPR Readiness Checklist

    • 7 pages

    • GDPR-FORM-06-5

    • Data Processing Agreement

    • 12 pages

    • GDPR-FORM-06-6

    • Sub-Processor Agreement

    • 12 pages
    • —

    • EXAMPLE Processor GDPR Assessment

    • 3 pages

  • 7 Data Protection Impact Assessment

    • GDPR-DOC-07-2

    • Data Protection Impact Assessment Report

    • 16 pages

    • GDPR-FORM-07-2

    • Data Protection Impact Assessment Questionnaire

    • 7 pages
    • —

    • EXAMPLE Data Protection Impact Assessment

    • 5 tabs

  • 8 International Transfers

  • 9 Personal Data Breach Management

    • GDPR-DOC-09-1

    • Information Security Incident Response Procedure

    • 26 pages

    • GDPR-DOC-09-3

    • Personal Data Breach Register

    • 2 tabs

    • GDPR-DOC-09-4

    • Incident Response Plan Data Breach

    • 11 pages

    • GDPR-FORM-09-1

    • Personal Data Breach Notification Form

    • 8 pages

    • GDPR-FORM-09-2

    • Breach Notification Letter to Data Subjects

    • 5 pages
    • —

    • EXAMPLE Breach Notification Letter to Data Subjects

    • 2 pages
    • —

    • EXAMPLE Personal Data Breach Notification Form

    • 2 pages

  • 10 Information Security Policies

    • GDPR-DOC-10-1

    • Information Security Policy

    • 12 pages

    • GDPR-DOC-10-2

    • Mobile Device Policy

    • 12 pages

    • GDPR-DOC-10-4

    • Cryptographic Policy

    • 12 pages

    • GDPR-DOC-10-5

    • Physical Security Policy

    • 11 pages

    • GDPR-DOC-10-6

    • Anti-Malware Policy

    • 14 pages

    • GDPR-DOC-10-8

    • Electronic Messaging Policy

    • 12 pages

    • GDPR-DOC-10-9

    • Cloud Computing Policy

    • 10 pages

    • GDPR-DOC-10-10

    • Acceptable Use Policy

    • 10 pages

    • GDPR-DOC-10-11

    • HR Security Policy

    • 10 pages

    • GDPR-DOC-10-12

    • Social Media Policy

    • 10 pages

  • 11 European Data Protection Board (EDPB) Guidelines

    • —

    • EDPB Guidelines on Data Portability 5 Apr 2017

    • 20 pages
    • —

    • EDPB Guidelines on Data Protection Officers 5 Apr 2017

    • 25 pages
    • —

    • EDPB Guidelines on Lead Supervisory Authority 5 Apr 2017

    • 12 pages
    • —

    • EDPB Guidelines on DPIA 4 Oct 2017

    • 22 pages
    • —

    • EDPB Guidelines on Breach Notification 6 Feb 2018

    • 33 pages
    • —

    • EDPB Guidelines on Profiling 6 Feb 2018

    • 37 pages
    • —

    • EDPB Guidelines on Transparency 11 Apr 2018

    • 40 pages
    • —

    • EDPB Guidelines on Online Services 8 Oct 2019

    • 16 pages
    • —

    • EDPB Guidelines on Contractual Lawful Basis 8 Oct 2019

    • 16 pages
    • —

    • EDPB Guidelines on Territorial Scope 12 Nov 2019

    • 28 pages
    • —

    • EDPB Guidelines on Use of Video Devices 29 Jan 2020

    • 33 pages
    • —

    • EDPB Guidelines on Contact Tracing for COVID-19 21 Apr 2020

    • 19 pages
    • —

    • EDPB Guidelines on Consent 4 May 2020

    • 33 pages
    • —

    • EDPB FAQs on the Schrems II Judgement 23 Jul 2020

    • 6 pages
    • —

    • EDPB Guidelines on Data Protection by Design and by Default 20 Oct 2020

    • 31 pages

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